District+Library+Media+Plan

=**District Library Media Disaster Preparation Checklist**= (Note: This is a generic list and not every item will apply to all disasters or emergencies. Use the list as a starting point to assist in developing your customized checklist.)

Overview:

 * Attend district disaster preparedness training and discuss issues with immediate supervisor –Be knowledgeable and prepared
 * Discuss disaster preparedness plan/checklist with all school librarians and administrators
 * Purchase supplies (//e.g.,// face masks, gloves, recommended cleaning materials, etc.)
 * Maintain list and current contact information on possible volunteers (//e.g.,// assess damage, support colleagues)
 * Check back to make certain that all library media personnel have fulfilled school site responsibilities

District Office Facility:

 * Take pictures of office facility to document shelving, furniture, television distribution system, professional collection, etc.
 * Maintain current digital “album” on district server and/or external server (//e.g.,// shutterfly, //Picasa// web albums)

District Materials:

 * Remove items from floor and/or bottom shelves (If flooding may occur, also remove items from bottom shelves.)
 * Remove items in front of or below windows

District Equipment:

 * Cover computers, printers, and electronic equipment with heavy plastic wrap or trash bags at district office

Inventory records:

 * Take critical documentation home along with important telephone numbers
 * Check with MIS for server security and redundancy issues (LM management and/or union system)

Other:

 * Maintain all supplies needed, including fueling all vehicles

School Facilities: (if school site personnel are not permitted into buildings)

 * Organize teams of school librarians not affected by disaster
 * Distribute protective gear and inventory records (//e.g.,// paper inventory records, etc.)
 * Have teams take pictures and summarize results for each school
 * Consolidate findings of all school teams and report to district disaster staff
 * Request dehumidifiers and air conditioning services (with generators if necessary) as soon as possible (Climate control is critical.)

School Materials:

 * Have school teams examine items for moisture damage, including mold and mildew
 * Have school teams remove damaged items immediately, carefully recording print, nonprint,and equipment items discarded
 * Box items to be saved and stored in climate controlled environment, if necessary, and remove immediately

Equipment:

 * Have school teams remove covers from computers, printers, and electronic equipment and assess if they will be moved or remain on campus
 * Take an inventory of equipment in each classroom and prepare a master list, if charged with this responsibility